Bake Sale Sign-Up Sheet
A bake sale needs two kinds of help: people who bake, and people who stand behind the table, make change and pack up at the end. Asking for both on one sheet shows you at a glance whether you have enough brownies and enough hands.
This template lists cookies, bars, cupcakes, whole cakes and a few store-bought options, along with setup, two table shifts, cleanup and the supplies that are easy to forget. Change the amounts to fit your crowd, add your sale hours to the shift lines, and share the link in the school newsletter or class group chat.
What's on the sheet
This is the starting point. Rename, add or remove anything before you share it.
Thank you for supporting our bake sale! Claim a baked good, a table shift or a supply below.
Please bag or wrap treats in single servings and label each one with its name and main ingredients, including common allergens like peanuts, tree nuts, milk, eggs, wheat, soy and sesame.
In the note, tell us what you're making so we don't end up with all chocolate chip.
Please drop off baked goods at the sale table 30 minutes before we open.
- Cookies (2 dozen, bagged in pairs)6 spots
- Brownies or bars (1 dozen, individually wrapped)4 spots
- Cupcakes or muffins (1 dozen)4 spots
- Whole cake, pie or loaf to sell whole3 spots
- Store-bought treats in sealed packages3 spots
- Bottled water or juice boxes (1 case)2 spots
- Set up tables and displays (30 minutes before)2 spots
- Cleanup and pack up leftovers2 spots
- Sales table, first shift2 spots
- Sales table, second shift2 spots
- Cash box with starting change1 spot
- Price signs and blank labels1 spot
- Tablecloths, napkins and serving tongs1 spot
- Extra zip-top bags and plastic wrap1 spot
Pricing and packaging
- Stick to round prices like 50 cents, $1 and $2 so change is quick. Whole cakes and pies can go for more.
- Price by the piece and put a sign on every tray. Shoppers tend to move on when they have to ask.
- Bag cookies in pairs and wrap bars and slices one by one before the sale. Single servings are quicker to sell and easier for kids to carry.
- Station one volunteer at the drop-off spot to price and label items as they arrive, so the table is ready when you open.
- Hold back a few trays and restock as things sell. A full table looks more inviting than a picked-over one.
- Plan the last half hour. A "fill a bag" deal near the end clears the table, and anything left can go home with the bakers.
Allergens, labels and school food rules
Before you open sign-ups, ask your principal or PTA what can be sold and when. Food sold to students during the school day can fall under federal and state nutrition standards, which is one reason many school bake sales happen after dismissal or at evening and weekend events. Some schools accept only store-bought items in sealed packages. It's easier to set the rule now than to turn away a tray of cupcakes later.
For labels, a folded index card with the item name, main ingredients and the baker's first name works well, so a parent with a question knows whom to ask. Keep anything with nuts on its own tray with its own tongs. A home kitchen can't promise that a treat is free of an allergen, so label what's in each item and let families decide. The sealed, store-bought line on this sheet gives families with allergies a few choices with full ingredient labels.
Running the table and the cash box
- Match your starting change to your prices. If everything costs whole dollars, you need ones and fives, not rolls of quarters.
- Keep two adults at the table at all times, and never leave the cash box alone, even for a minute.
- At the end, have two people count the money together, write down the total and hand it to your treasurer, following your PTA's cash-handling rules.
- Jot down what sold out first. It tells you what to ask for more of next time.
Frequently asked questions
How much should we ask bakers to bring?
A rough rule of thumb is one or two items per expected shopper. The amounts in this template come to about 170 single servings, plus a few whole cakes and pies and some store-bought treats. For a bigger crowd, raise the cookie and bar lines first, since they are quick to bake in big batches.
Can people pay through SignupGadget?
No. SignupGadget organizes who bakes and who works the table, but it doesn't handle money. Collect payments at the sale the way your school or PTA normally does.
How do bakers say what they're bringing?
They add a short note when they sign up, such as "lemon bars, contain eggs and wheat." Notes show on the sheet, so other bakers can avoid duplicates and you can make labels ahead of time.
Can I share the sign-up with families who don't use email?
Yes. All anyone types is a name. Paste the link into your newsletter or group chat, or put the QR code on the bake sale flyer in Friday folders so parents can point a phone camera at it.
What if we run short of bakers?
Post an update listing what is still open; it shows above the sign-up list. You can also change the amounts on any line after sharing. A sign-up deadline two or three days before the sale gives you time to fill gaps and print labels.
Related templates
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Ready when you are
Set it up in about a minute, share one link, and let people sign themselves up.
Use the Bake Sale template