Fundraiser Raffle Drawing
A school or charity raffle runs on trust. Supporters want to know that every ticket they bought went into the drawing and that the winners were picked fairly, and the volunteers running it want a clear record they can stand behind.
This template keeps the entries and runs the drawing: each supporter's name with their number of tickets, three prizes drawn in order, and a cryptographically random draw where every ticket is one chance. It doesn't sell tickets or take payments. You collect money the way your organization already does, then record names and ticket counts here.
What's on the sheet
This is the starting point. Rename, add or remove anything before you share it.
Thank you for supporting our fundraiser! Every ticket is one chance to win.
Entries are added by the raffle team once your ticket purchase is recorded.
Prizes, in drawing order:
1. Grand prize
2. Second prize
3. Third prize
The drawing time will show on this page for everyone to see.
- Prizes3
- Tickets per personUp to 50
- DrawingRandom, time-stamped
Check the rules before you sell a single ticket
In most of the US, a raffle where people pay for a chance to win is a form of gambling that's allowed only under specific rules, and a few states allow raffles only in narrow cases or not at all. The details vary by state, and sometimes by county or city. Depending on where you are, rules may cover:
- which organizations can hold a raffle (often only nonprofits, sometimes only after operating for a set time)
- whether you need a license, permit or registration, and how far ahead to apply
- ticket prices, prize values and what has to be printed on tickets
- whether tickets can be sold online or across state lines
- record-keeping, reporting and taxes on prizes
Before you sell anything, check with the state agency that oversees charitable gaming — often the attorney general, secretary of state or a gaming commission — and with your city or county. Schools and PTAs should check district and PTA policies too, and groups outside the US should check their national and local rules. This page isn't legal advice; your state and local rules are what count. Giving prizes away with nothing to buy? The door prize drawing template is set up for that.
Keep the money and the entries separate
- Track payments where you already do: the treasurer's spreadsheet, a cash-box log or your school's payment system. Record each buyer, how many tickets they bought, how they paid, and a phone number or email so you can reach them if they win.
- Enter names after payment: close sign-ups so supporters can follow the page but can't add themselves, then enter each buyer's name and ticket count as the organizer.
- Repeat buyers: each name can be entered only once. If someone buys more tickets later, remove their entry and add it back with the new total.
- Reconcile before the draw: export the entries as a CSV and check the ticket counts against your payment records.
Make the drawing easy to trust
- Announce the drawing date and time in advance, then draw at that time — live at the event or on a projected screen if you can.
- Have two volunteers at the drawing: one to run it, and one to read the results and write them down.
- List prizes in drawing order, grand prize first. Winners are drawn in order, and each entry can win only one prize.
- Everyone with the link can see when the drawing happened and how many times it has been run. If you ever have to redraw — say, an entry was added by mistake — post an update explaining why.
Frequently asked questions
Can supporters buy tickets on this page?
No. There are no payments or ticket sales. Collect money through your organization's usual process, and use the page to record each person's entries and draw the winners.
How do multiple tickets work?
Turn on multiple tickets and set a maximum per person (up to 100). Each ticket is one chance, so someone with ten tickets is ten times as likely to be drawn as someone with one. Each person can still win only one prize.
Do we need a license to hold a raffle?
It depends on where you are. Many states require a license or registration for raffles that sell tickets, and some limit who may hold them. Check with your state and local authorities before you sell anything; we can't tell you which rules apply to your group.
How can supporters tell the drawing was fair?
Winners are picked with a cryptographically random draw weighted by tickets. Everyone with the link can see when the drawing happened and how many times it was run, so a quiet redraw isn't possible.
Can supporters see who else entered?
By default, entries show names and ticket counts. Turn on "hide names" if supporters would rather keep their entries private; you'll still see every name as the organizer.
Related templates
More about Raffles & Drawings · Browse all templates
Ready when you are
Set it up in about a minute, share one link, and let people sign themselves up.
Use the Fundraiser Raffle template